The year-end crunch is coming — but payroll doesn’t have to be another headache.

As Q4 ramps up, most accountants find themselves in the same place: reconciling client books, reviewing 1099s, and prepping for tax season. Yet one of the biggest sources of last-minute errors rarely sits in the accounting software at all — it’s in payroll.

Unreported bonuses, outdated pay rates, and employee misclassifications often go unnoticed until January, when the data can’t be easily fixed. Those small oversights can snowball into amended returns, IRS letters, and uncomfortable client calls.

At Segura Gallo HR & Consulting, we help CPAs take payroll oversight off their plate while still strengthening client protection.

Why Payroll Creates Hidden Risk for CPAs

For accountants, payroll presents a unique dilemma:

• You see the results of errors but often don’t control the system that causes them.
• Your clients think payroll is “handled” by a third party — until it’s not.
• Payroll vendors often bypass the CPA altogether when making system changes.

When tax season hits, you’re left untangling mismatched W-2s, delayed deposits, and messy GL integrations — none of which you billed for.

That’s where strategic payroll oversight comes in.

How CPAs Can Add Payroll Oversight — Without Adding Workload

1. Introduce a Payroll Check-Up Before Year-End.
Encourage clients to schedule a quick fourth-quarter payroll review. This isn’t a full audit — it’s a sanity check. Segura Gallo’s team can run comparative reports against GL data to flag inconsistencies early, saving hours of cleanup later.

2. Partner with a Neutral Payroll Consultant (That’s Us).
Unlike traditional payroll companies, we don’t sell a single platform. We evaluate multiple systems (ADP, Paychex, Paylocity, CoAdvantage, and more) to find the right fit — while keeping you in the loop and protecting your client relationship. You remain the trusted advisor.

3. Create a Shared Compliance Calendar.
We help CPAs align payroll deadlines (quarterly filings, tax payments, W-2 prep) with accounting workflows. This simple alignment eliminates 90% of missed cutoff stress in January.

4. Protect Your Book of Business.
All of Segura Gallo’s partner clients remain clients of Segura Gallo — meaning vendors can’t solicit them directly. That policy ensures your referrals stay protected while we handle the administrative side.

The ROI for Accounting Firms

Adding payroll oversight doesn’t have to mean adding staff or new software. By partnering with Segura Gallo:

• You reduce your year-end correction workload.
• You improve client satisfaction (fewer surprises, fewer “urgent” January calls).
• You strengthen your advisory relationship — and add a new layer of value clients can see.

Think of us as your payroll quality-control department, working quietly in the background so you can focus on advisory and tax planning.

Final Thoughts

As 2025 wraps up, small payroll inconsistencies can turn into large compliance headaches. CPAs who address payroll before year-end not only protect their clients but also their own sanity.

Segura Gallo HR & Consulting gives you the oversight you need — without the extra workload.

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